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Printable Wedding Flowers Checklist

By: Flowers By Janie

Your all-in-one Wedding Flower Checklist to Plan your Special Day

The moment has arrived! You’ve set the date, chosen your favourite vendors, and started planning your big day. It’s such an exciting time—exploring floral inspiration on Pinterest, gathering opinions from loved ones, and dreaming about how your wedding will come together. We believe wedding planning should be just like this—fun, exciting, and stress-free! However, we know it can sometimes feel overwhelming with so many decisions to make, from colour palettes and flower selections to decoration styles.

That's why our team at Flowers by Janie created this printable Wedding Flower Checklist to help you organize and plan your wedding flowers! We handle the details while you focus on your dream wedding. Let us guide you through all the different kinds of floral decorations and bouquets you can choose from!

Take a look below at some of our favourite floral designs that our team created for weddings in Calgary, Canmore, Banff, and surrounding areas. Scroll until the end to download our printable Wedding Flower Checklist!

Head table embellished with floral hedges, cascading floral waterfall, and flower columns in a dreamy indoor tented reception

Personal Flowers

Personal flowers bring an exquisite touch to your celebration, adding beauty and elegance to hold and wear on your special day. From timeless bouquets for brides, bridesmaids, and flower girls to delicate hair florals that seamlessly weave your floral palette into your guest attire, every flower is thoughtfully crafted to reflect your unique style.

Brides holding beautiful floral-filled garden-style bridal bouquets
Brides and bridesmaids holding beautiful floral-filled garden-style bouquets
Brides wearing dainty and floral-filled hair florals
Flower girls with hair elegant hair florals and garden-style bouquets, luxurious wrist corsages with greenery

Corsages offer a graceful way to honour your female relatives or even your officiant, while boutonnieres, a classic accessory for men add a refined touch for grooms, groomsmen, ring bearers, and your male family members. Even your beloved furry ones can be part of the special day with bespoke floral collars, tailored to complement your wedding florals.

Flat lays are a cherished element of wedding photography. These flowers are placed by your photographer around your vow booklets, stationary, perfume, rings, and/or jewelry to capture the intimate details of your day, and your love story. Personal flowers enhance these precious moments with thoughtfully arranged blooms and greenery, creating keepsakes to treasure forever.

Luxurious boutonnieres worn by grooms and groomsmen
Elegant partial and full floral dog collars
Aesthetic flat lays embellished with elegant florals

Ceremony Flowers

Ceremony flowers elevate the romance and enchantment of your "I do" moment, transforming your space into a reflection of your unique love story. With endless possibilities for structural designs, your creativity has no limits when envisioning the perfect setting for your vows.

Welcome sign florals set the tone as guests arrive, adding warmth and elegance. Whether arranged atop, beneath, or around your sign, these blooms create a captivating first impression.

Aisle décor seamlessly leads to your backdrop with options ranging from lush floral hedges to delicate bud vases. Some couples opt to attach bouquets to their guest's chairs. A favourite trend this year is dainty blooms sprouting from the grass, perfect for outdoor ceremonies.

Luxurious wedding welcome sign flowers and greenery
Elegant flower arrangements on clear pedestals and white column pedestals for wedding ceremonies
Lush floral hedges as aisle decor for beautiful outdoor ceremonies
Dainty flowers sprouting from the grass and bud vases on short pedestals as aisle decor

Your ceremony backdrop becomes the focal point with breathtaking elements such as pedestal arrangements or floral arches in traditional and contemporary shapes like circles, triangles, or any design you imagine! For venues with gazebos or mantels, floral adornments bring a harmonious, polished touch to the space.

Additional floral accents include cascading ceiling or chandelier arrangements, window sill florals adorned with bud vases, and even tree embellishments.

Explore some of our most stunning designs, including floral walls, hanging installations, stairway florals, and clusters of flower baskets encircling the couple—unique creations that made our 2024 year unforgettable!

Lush floral-filled arches for outdoor ceremonies and entrance to luxurious indoor tented reception
Circle and triangle floral archways for wedding ceremonies
Lush floral columns for ceremonies, receptions, entrance to luxurious indoor tented reception, and cocktail bar decor
Flower-filled hedges as a backdrop and lush aisle hedges for outdoor ceremonies
Outdoor ceremony luxurious gazebo flower decorations
Indoor wedding venues with fireplace mantle decorated with lush florals
Lush flower wall and floral hedges for ceremony, baskets of elegant flowers for outdoor ceremony
Layered and stacked pedestals of flower arrangements for indoor ceremony backdrop, outdoor staircase florals, and colourful hanging floral installation for indoor ceremony
Ceiling and chandelier decorated with greenery, hanging installation above reception dance floor with greenery and flowers
Dainty bud vases along window sill for indoor reception, small flower arrangements by guestbook signing area
Luxurious tree flower decor for outdoor ceremony, elegant tree embellishments

Cocktail Flowers

Cocktail flowers infuse elegance and charm into your cocktail hour, enhancing the ambiance as your guests mingle and socialize. Thoughtfully placed blooms create a seamless flow of beauty from the ceremony space to the cocktail area, elevating every detail.

Escort card table arrangements or dainty bud vases greet your guests with elegance, while entrance arrangements and cocktail table adornments add a refined touch to the atmosphere. For a grander statement, consider floral hedges framing your bar or enhancing your lounge area!

Additional florals can be extended to your gift table, bar shelves, or guest book table, ensuring every corner exhibits an ambiance of effortless luxury and attention to detail.

Floral arrangements by the cocktail bar and menu
Guest table arrangement signs with unique floral decor

Reception Flowers

Reception flowers create an enchanting ambiance as you and your guests enter the evening, transforming your wedding day into a dreamlike experience. The possibilities for incorporating florals into your reception space are endless, each option adding its own touch of elegance and charm.

Classic designs include head table arrangements for the newlyweds, elevated by multiple floral hedges or a cascading waterfall of blooms. Guest tables are often adorned with lush centerpieces in low or elevated styles, or softened with delicate bud vases for a refined yet intimate feel.

Thoughtful details that we adore include individual place-setting florals to warmly welcome your guests, cake florals that carry the romance through to dessert, and tent entrance florals to welcome your guests into the tented reception, weaving floral artistry into every cherished moment of the day.

At Flowers by Janie, we love to repurpose ceremony florals for your reception. However, we recommend ordering backup bouquets if you plan to use them as part of your reception décor. Whether the warmth of summer or the chill of winter—along with a full day out of water for photos—can leave your bouquets less than pristine for use as centerpieces. Having fresh backup arrangements will keep your reception looking seamless.

Luxurious head table florals, lush flower hedges, and cascading floral arrangement for indoor receptions,
Reception guest table luxurious flower centerpieces and elevated flower arrangements
Dainty bud vases for reception guest tables
Flower heads and sprigs for reception guest table individual place settings
Wedding cakes decorated with elegant flower heads and greenery
Luxurious and floral-filled tent entrance flower hedges

Printable Wedding Flower Checklist

First page of Flowers by Janie's Wedding Flowers Checklist

Is your imagination blooming with floral inspiration and ideas? Download our printable Wedding Flower Checklist here to start planning your dream wedding!

If you can envision your floral-filled wedding, even with decor that isn't listed in our checklist, reach out to us! We would be incredibly honoured to design new floral decor to make your special day uniquely yours.

Seeking additional wedding palette inspiration? We invite you to explore our blog featuring the 15 Most Popular Wedding Colour Palettes.

Download your printable Wedding Flower Checklist here

Photography Credits:

Justine Milton Photography | Valerie Richer Photography | Tara Whittaker Photography | Kaity Body Photography | Christie Graham Photography | Nora Hanako Photography | Modern Nest Photography | Kadie Hummel Photography | Kendal + Kevin Photography | Terry Photo Co. | Genevieve Renee Photography | Kim Payant Photography | TK Shotz Photography | Heidrich Photography | Corrina Walker Photography | Keara Maria Photography | Stephanie Couture Photography | Carey Nash Photography | Natalie Andrusiak Photography | Bray and Nat Photography

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2 Comments

Feb 3, 2025, 10:27:09 AM

Janelle Gerestein - Hi Susan,
We have the date available at the moment. Could you please fill out our contact form so we can get more information about your daughter's wedding? Thank you,
https://www.flowersbyjanie.com/contact-flowers-by-janie

Feb 1, 2025, 5:57:16 PM

Susan Youmans - Are you available August 31 2025? It’s for my daughter’s wedding. Just looking for a quote so will provide details if you are available. You come recommended by a close friend whose two children used your services. Thanks.

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